KCC meeting 3/23/12

Thursday before conference – set up dinner with presenters who are in town already

• Amy is only working until 5 that day, so she is available for dinner/picking people up

Day of conference:

Committee members will arrive at 7am:

• Enter through the door behind KGA.  Tonia will be there already to let us in.

Participants will start arriving at 8am:

• They will enter through Broad Street entrance (by Tim Horton’s)
• A committee member will be by the door to greet people and direct them to the registration table
• Registration table will be set up by KGA – Johanna and Libby as possible volunteers for registration table
• Registration is from 8-8:30.  Someone will stay to greet latecomers
• Room monitor for KGA will keep and eye on the table for the rest of the day

Presenters:

• Presenters can leave their belongings in Tonia’s office
• They can go into the secret room for breaks – person at the desk or Kathy can let them in.
• There will be conference folders for presenters
• A committee member will walk presenters over to the Rundel Auditorium so they know where it is (if they are presenting there)

Lunch:

• Miranda will let the caterers in – they will enter via door behind KGA
• Heather (volunteer) can help with lunch
• Set up KGA & Rundel with tables and chairs.  People can eat in KGA or take their lunches wherever

Autographing session:

• Attendees can buy books at the bookstore.  There will be tables set up outside the bookstore for signing.

Action steps:

Amy:    Revise online schedule – done

Send write-up of conference to NYLA newsletter – done

Contact caterers about when and where they will arrive, ask if they can send a bill

Anne:   Make preliminary volunteer schedule

Jason:  Make feedback form