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Minutes 3-23-12

Page history last edited by Amy Holland 8 years, 8 months ago

KCC meeting 3/23/12

 

Thursday before conference – set up dinner with presenters who are in town already

  • Amy is only working until 5 that day, so she is available for dinner/picking people up

 

Day of conference:

 

Committee members will arrive at 7am:

  • Enter through the door behind KGA.  Tonia will be there already to let us in.

 

Participants will start arriving at 8am:

  • They will enter through Broad Street entrance (by Tim Horton’s)
    • A committee member will be by the door to greet people and direct them to the registration table
  • Registration table will be set up by KGA – Johanna and Libby as possible volunteers for registration table
    • Registration is from 8-8:30.  Someone will stay to greet latecomers
    • Room monitor for KGA will keep and eye on the table for the rest of the day

 

Presenters:

  • Presenters can leave their belongings in Tonia’s office
  • They can go into the secret room for breaks – person at the desk or Kathy can let them in.
  • There will be conference folders for presenters
  • A committee member will walk presenters over to the Rundel Auditorium so they know where it is (if they are presenting there)

 

Lunch:

  • Miranda will let the caterers in – they will enter via door behind KGA
  • Heather (volunteer) can help with lunch
  • Set up KGA & Rundel with tables and chairs.  People can eat in KGA or take their lunches wherever

 

Autographing session:

  • Attendees can buy books at the bookstore.  There will be tables set up outside the bookstore for signing.

 

Action steps:

Amy:    Revise online schedule – done

Send write-up of conference to NYLA newsletter – done

Contact caterers about when and where they will arrive, ask if they can send a bill

Anne:   Make preliminary volunteer schedule

Jason:  Make feedback form

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